Join Our Club

Player Name

Date Of Birth

What School Do They Attend?

School Year (i.e P1)

First Line Of Address

Post Code

Emergency Contact Name

Emergency Contact Number

Relationship To Player

2nd Emergency Contact Name

2nd Emergency Contact Number

2nd Contact Relationship To Player

I confirm I have set up the standing order Yes No

I agree to ensure that my son/daughter/ward shall abide by the rules of the Club and uphold the constitution Yes No

I consent to the information submitted on the form being held by EKRFC in accordance with their Privacy Policy Yes No

TRANSPORTATION OF CHILDREN - I consent to my child being transported by persons representing EKRFC or one of its individual members or affiliated clubs for the purposes of taking part in rugby. I understand EKRFC will ask any person using a private vehicle to declare that they are properly licensed and insured and, in the case of a person who cannot so declare, will not permit that individual to transport children. Yes No

PHOTOGRAPHS AND PUBLICATIONS (INCLUDING WEBSITE/FACEBOOK) - Your child may be photographed or filmed when participating in rugby. All reasonable steps will be taken to obtain parental consent In the absence of any explicit objection, those responsible will act in the best interests of the child which may include assuming parental agreement for the above reasons. I give my permission for my child to be involved in photographing/filming and for information about my child to be used for the purposes stated in EKRFC Privacy Policy. Yes No

SAFE IN CARE GUIDELINES - I am aware of the Safe in Care Guidelines for rugby and agree to work in partnership with EKRFC to promote my child’s safe participation in rugby. I understand EKRFC will listen to the views of my child in relation to all matters affecting them and require to respect my child’s ability to give their own informed consent. Yes No

MEDICAL INFORMATION - Name of GP

MEDICAL INFORMATION - Address of GP

MEDICAL INFORMATION - Telephone Number of GP

MEDICAL INFORMATION - Any pre-existing medical conditions that may affect the child’s participation in rugby:

MEDICAL INFORMATION - Any medication or treatment required:

MEDICAL INFORMATION - Any existing injuries (include when injury sustained and treatment received):

MEDICAL INFORMATION - Allergies, including allergies to medication:

CONSENT - I consent to my child receiving medical treatment, including anaesthetic, which the medical professionals present consider necessary. I undertake to inform East Kilbride Rugby Academy should any of the information contained in this form change. Yes No

CONSENT - I declare all information submitted in this form is accurate to the best of my knowledge Yes No

SIGNED - Parent / Guardian Name

Date of Form Completion

Submit

East Kilbride Rugby Football Club (EKRFC) is committed to protecting your personal information and respecting your privacy. This Privacy Policy sets out the purposes for which we will collect, hold and use your personal information and how this might be shared with third-parties. It also explains your rights in respect of your personal information.

1) What personal information we collect
We may collect, hold and use the following personal information from or about you:

• your name, address, date of birth, telephone number, email address and gender;
• your image (if videoed or photographed when attending our matches, sites or events); and
• any other personal information you provide to us when contacting or corresponding with us, or when signing up to, attending or participating in our events, competitions or matches.

It is your responsibility to check and ensure that all the personal information you provide to us is correct, complete, accurate and not misleading. If you become aware that any of the personal information you have provided to us or that we hold about you is out of date or is otherwise inaccurate, please contact us using the details set out at the end of this Privacy Policy.

If you are providing personal information on behalf of any other person, you must ensure that you have that person’s permission to do so and for their personal information to be processed in accordance with this Privacy Policy. Please note that CCTV may be in operation at our premises, matches and events for safety, security and crime prevention purposes.

Please also note that filming and photography takes place at certain of our matches, competitions and events. By attending any match, competition or event, you agree to your image being filmed, photographed or recorded at that match, competition or event and grant your permission, free of charge, for EKRFC to use such images in pictures and/or films (including publication in the local press, on the internet and in social media). For players under 18 years of age, separate authority from coaches, parents or guardians will be sought where the images are to be published elsewhere on behalf of EKRFC.

2) Why we collect your personal information
We may collect, hold and use personal information from or about you for the following purposes:

• to manage, develop, promote and administer matches, competitions, events and the sport of rugby union;
• to administer and complete any request that you make of us, for example to provide any product or service that you have requested from us (and to keep in contact with you for such purposes);
• to enable us to administer and provide any of our competitions or events that you have entered or are taking steps to enter with us (and to keep in contact with you for such purposes);
• to obtain feedback on our website or on our events, competitions, products and services;
• for record keeping, monitoring and analysis purposes;
• to you keep you informed of any changes to our website;
• to keep you informed via mail, email, SMS or telephone about matches, tournaments and other events organised by us that may be of interest to you and to personalise and/or tailor any such communications (only if you have agreed to be contacted in this way and subject to your ability to withdraw this agreement at any time); and
• to comply with applicable laws or regulations, court orders, law enforcement and fraud prevention requirements.

We may ask you from time to time if we can collect, hold and use your personal information for other purposes. If we do so, we will provide you with any necessary information on how we will use your personal information for such additional purposes.

3) Who we share your personal information with and why For under 18s, with the exception of passing a list of names to EKSC for their membership records, information will only be passed to a third-party with the prior and express permission of the relevant parent or guardian. However, as a consequence of SRU requirements, it is MANDATORY that the relevant parent or guardian of an under 18 member of EKRFC registers with the SRU’s SCRUMS online registration system using the link at the top of this page.

If we share your personal information with third-parties, they will be “processors” and subject to written conditions to only process your personal information in accordance with our instructions and to protect it. We will only share your personal information with third-parties if we are required to do so for specific purposes and will take reasonable steps to ensure that recipients only process the disclosed personal information in accordance with those purposes.

4) How your personal information is protected and where it is kept Your personal information will be held within the United Kingdom or in the European Economic Area on a secure PC, server or online storage system. We will use reasonable security measures to seek to prevent unauthorised access to your personal information.

If a password is required to access certain areas of our website, IT systems or applications, you are responsible for keeping your password secure and confidential. You must not leave your password unattended or disclose your password to any other person.

5) How long your personal information is kept Your personal information will be held for no longer than is reasonably necessary for the purpose for which it was obtained. We will carry out periodic reviews of the personal information that we hold about you to ensure that this is the case.

We will also retain your personal information to maintain historical, statistical and statutory records in accordance with applicable laws, regulations or guidance.

6) Your rights You have the right to request that any inaccurate or incomplete personal information that we hold about you is modified or corrected at any time.

In certain circumstances, you have the right to request that we delete the personal information we hold about you at any time (although this may adversely affect your ability to attend or participate in our matches, competitions or events or to use our website).

In certain circumstances, you have the right to request that we restrict or stop the processing of your personal information for specific purposes at any time (although this may adversely affect your ability to attend or participate in our matches, competitions or events or to use our website);

In certain circumstances, you have the right to request that we provide your personal information to you in a particular format for your own re-use.

You have the right to access (without charge) the personal information that we hold about you by making a “subject access request” of us at any time.

To exercise any of the above rights, please contact us using the details set out below. Any requests will be considered under applicable data protection legislation. If you remain dissatisfied, you have the right to raise a complaint with the Information Commissioner’s Office at ww.ico.org.uk.

7) Amendments to this Privacy Policy We may change this Privacy Policy at any time. Changes will be published on our website and the date of the most recent revision will appear at the bottom of this page. If changes are significant, these will also be notified to you.